Latest posts by Jennifer Sanders (see all)
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- 10 Things Successful Project Managers Don’t Waste Time On - February 21, 2019
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Successful project managers realize the value of every second of every day. They understand the importance of creating a plan, directing progress to keep on track, and seeing it through to fruition. They don’t waste time on what could prevent them from reaching their goals.
Here are 10 things they don’t waste time on.
1. Activities that are not part of a plan
Project managers are successful when they can deliver a project within budget, on time, and to the satisfaction of the client.
To do so, they must have a laser-focused plan. This includes what they want to achieve on a daily basis. They know that without daily goals, it is easy to become distracted. They set priorities according to what has to be accomplished and focus on getting them done.
2. Unproductive, time-wasting activities
Successful project managers avoid escaping into time-consuming, less productive activities. Some managers may spend too much time on the internet or social media because they find it less threatening than facing up to the tough aspects of their jobs.
The best project managers take control of their work schedule and find specific times within it to answer emails, telephone calls and have meetings. They are disciplined about their schedule and have certain boundaries, such as when people are allowed to interrupt them.
They know that any distractions can prevent them from accomplishing their goals. They may rely on services, such as paperwritingpro.com, Assignment Holic or Aussiewritings.com to accomplish time-consuming tasks that do not move their projects forward.
3. Ineffective communication
Good communication is the key to efficient project management. When communication is weak, it can derail a project. Lengthy meetings without a clear goal are a big time waster. The tools used by a team to communicate matter too. If a team is using a variety of different communication tools, it can lead to confusion, inconsistency and even misinterpretation of data or loss of data.
Successful project managers pick the right tools for communication and make sure that everyone in a team uses them. They make sure everyone understands clearly what is expected of them and by when.
4. Inefficient tools and software
Traditional project management tools are often not that effective in a modern, dynamic business environment. Technology has evolved and using up-to-date tools and software is crucial to establishing efficient work processes. They enable project managers to accomplish many aspects of their job more easily, such as breaking complex management tasks up into short term, well-defined goals.
Using time-tracking software allows them to assign tasks to the team, follow progress and compare estimated time spent with actual time spent.
5. An abundance of detail
Effective project managers don’t get into too much detail in the early stages of planning. Some of them are overly analytical and spend too much time perfecting details when they should be focusing on achieving milestones and what needs to be accomplished over the long term.
Many elements have a degree of uncertainty at the beginning of a project and time is needed to gain clarity. Once they become clearer, they can be planned and tracked.
6. What is outside of their control
Successful project managers focus on action-based activities instead of elements outside of their control. They don’t try to build all the project deliverables at once but work on them a step at a time and always maintain a sense of direction. They don’t obsess about risks.
Risk management is not their main focus and wasting too much time, and too many resources on it can prevent them from ever completing a project. They usually assign a risk manager to detect potential project issues, and a live project risk database can be used to track issues and resolutions.
7. Unnecessary bureaucracy
Successful project managers focus on what’s important rather than getting hung up with unnecessary bureaucracy. Their focus is on keeping a project on track, rather than on activities that do not produce a specific outcome.
They can delegate administrative activities and other tasks to services such as EssaysOnTime.com.au because they know it’s more important to be constantly looking forward, asking questions and keeping the end goals in mind.
8. Tasks that others can do
A survey of over 1,300 managers found that despite the fact that they work long hours, only 47% of their working time is taken up with managerial activities. Some of them spent time dealing with all their own emails but didn’t manage to get around to strategic planning.
Successful project managers understand the value of delegation. They are able to separate easily, predictable tasks from those that are more uncertain. They can then focus on more difficult tasks and face issues head-on at an early stage.
The great managers utilize their time efficiently. They may use various writing services, such as Edugeeksclub.com, AssignmentMasters or A Writer for preparing their business reports, presentations, giving them time to focus on what is important to completing a project.
9. Overbearing management practices
The best project managers are good leaders, not control freaks. They know their team members and understand that some work best with more flexibility and independence while others need closer monitoring and some assistance.
Great leaders are able to encourage all team members to work efficiently towards the same goal. They show appreciation for contributions and reward achievements.
10. Shifting blame
Great project managers know that shifting blame is unproductive. They adhere to a policy of open communication and encourage all team members to voice their concerns and opinions. This can significantly reduce the risks of making mistakes and save time and money.
Successful project managers understand that they have to deliver a project and keep all team members aware of time, budget and quality. They must have a well-developed plan, and they can’t afford to waste time on anything that distracts them from accomplishing their goals.
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